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How to Manage Your Salary Advance

Overview​

This guide explains how employees can request, view, edit, and delete their own salary advance applications in the Self-Service Portal of the Payroll Workspace. You’ll learn how to submit a new salary advance request, track its approval status, and manage existing requests as needed.

The self-service salary advance feature enables employees to apply for salary advances directly from their profile, while giving payroll administrators visibility to review and approve requests.

Prerequisites​

  • Access to the Payroll workspace platform
  • Accurate salary advance details (moratorium, amount, and remarks)

When You Need This​

  • Requesting a salary advance
  • Reviewing the approval status of your submitted salary advance
  • Updating the amount or remarks of an existing request (before processing)
  • Cancelling or deleting salary advance requests that are no longer valid

Step-by-Step Instructions​

Step 1: Access the Salary Advance Page​

  1. Log into your Organogram Payroll workspace at payroll.organogram.app.
  2. From the left-hand sidebar, click "Profile".
  3. Under Profile, select "Salary Advance".

Self Service Salary Advance Navigation

Step 2: Submit a New Salary Advance​

  1. On the Salary Advance page, click the "Add New" button.
  2. The Add Salary Advance form will appear.

Self Service Add Salary Advance Form

Fill in the following fields:​

  • Moratorium – Select the repayment start date using the datepicker
  • Amount – Enter the amount you are requesting as an advance.
  • Remarks – Add any notes or comments to support your request.
  1. After filling in the form, click the "Save" button.
  2. A notification will appear: "Salary advance created successfully".
  3. The newly submitted request will display in the Salary Advance Table.

Step 3: Edit a Salary Advance​

  1. In the Salary Advance Table, locate the request you want to update.
  2. Click the three-dot menu icon (⋮).
  3. Select "Edit".
  4. The Edit Salary Advance form will open, pre-filled with the existing details.

Self Service Edit Salary Advance

  1. Update the Amount or Remarks as needed.

⚠️ Note: The Moratorium field cannot be edited once the request is created.

  1. Click "Save".
  2. A notification will appear: "Salary advance updated successfully".

Step 4: Delete a Salary Advance​

  1. In the Salary Advance Table, click the three-dot menu icon (⋮) next to the request you want to remove.
  2. Select "Delete".
  3. A confirmation dialog will appear asking if you want to delete the salary advance request.
  4. Click "Yes" to confirm.
  5. A notification will appear: "Salary advance deleted successfully".

What You’ll See After Submitting​

  • Your submitted salary advances appear in the Salary Advance Table.
  • Each row displays Moratorium, Amount, Remarks, Submission Date, and Status.
  • The Status column will show whether the request is Pending, Approved, or Declined, depending on payroll administrator review.

Self Service Salary Advance Table