Skip to main content
Workspace Logo

Workspace Payroll Documentation

Contact Us

How to Manage Employee Deductions

Overview​

This guide walks you through creating, updating, viewing, and deleting employee deductions within the Payroll Workspace. You’ll learn how to set up a deduction category, create a new employee deduction, and manage existing deductions efficiently.

Prerequisites​

  • Access to the Payroll workspace platform
  • Admin or authorized permissions to manage payroll data
  • A deduction category created in the Settings page

When You Need This​

  • Applying statutory or custom deductions to employee salaries (e.g., pension, loans, fines)
  • Updating the details of an existing deduction (e.g., amount or category)
  • Removing deductions that are no longer applicable

Step-by-Step Instructions​

Step 1: Access the Deduction Page​

  1. Log into your Organogram Payroll workspace at payroll.organogram.app.
  2. From the left-hand sidebar, click "Payroll".
  3. Under the Payroll section, select "Deduction".

Deduction Page No Category

⚠️ If you don’t have a deduction category, click the "Settings" button on the Deduction page or click on settings from the left sidebar to create one before proceeding.

  1. After creating a deduction category, an employee deduction can then be created.

Deduction Page With Added Category

Step 2: Create a New Employee Deduction​

  1. On the Deduction page, click the "Add New" button.
  2. The "Add Deduction" form will appear.

Add Deduction Form

Fill in the following fields:​

  • Employee – Select the employee for whom the deduction applies (dropdown list).
  • Effective Date – Choose the date using the datepicker for when the deduction takes effect.
  • Category – Select the deduction category (must be created beforehand).
  • Amount – Enter the deduction amount.
  • Remarks – Add any notes or comments.
  1. After filling in the information, click the "Save" button.
  2. A notification will appear: "Deduction created successfully".
  3. The newly added deduction will now display in the Deduction Table.

Deduction Table

Step 3: View an Employee Deduction​

  1. Locate the deduction you wish to view in the Deduction Table.
  2. Click the three-dot menu icon (⋮) on the right-hand side of the deduction row.
  3. Select "View".
  4. A full-screen details dialog will open, displaying all deduction information including:
    • Amount
    • Effective Date
    • Status
    • Submission Date
    • Batch
    • Category Name
    • Category Description
    • Taxable
    • Remarks

View Deduction Details

Step 4: Edit an Employee Deduction​

  1. Locate the deduction you wish to edit in the Deduction Table.
  2. Click the three-dot menu icon (⋮) on the right-hand side of the deduction row.
  3. Select "Edit".
  4. The Edit Deduction form will appear, pre-filled with the current details.

Edit Deduction Form

  1. Update the necessary fields (e.g., amount, category, or remarks).
  2. Click "Save".
  3. A confirmation notification will appear: "Deduction updated successfully".

Note: The employee initially selected cannot be changed during editing. Only other details such as Effective Date, Category, Amount, and Remarks can be updated.

Step 5: Delete an Employee Deduction​

  1. In the Deduction Table, click the three-dot menu icon (⋮) on the deduction entry you want to remove.
  2. Select "Delete".
  3. A confirmation dialog will appear asking if you’re sure.
  4. Click "Yes" to confirm.
  5. The deduction will be deleted, and a notification will appear: "Deduction deleted successfully".