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How to Manage Employee Absences

Overview​

This guide shows HR managers how to record and manage employee absences in the Organogram HCM system. You'll learn to track unplanned absences, document attendance issues, and maintain comprehensive absence records for performance monitoring and compliance purposes.

Prerequisites​

  • HR manager access to the Organogram workspace platform
  • Permissions to manage employee absences
  • Understanding of company attendance policies
  • Access to absence reporting information

When You Need This​

  • Recording unplanned sick days and medical absences
  • Documenting unauthorized absences and no-shows
  • Tracking attendance patterns and trends
  • Managing emergency and personal absences
  • Maintaining compliance with attendance policies
  • Supporting performance management and disciplinary actions

Step-by-Step Instructions​

Step 1: Access the Absences Module​

  1. Log into your Organogram workspace at people.organogram.app
  2. Click "Team" in the left sidebar
  3. Select "Absences" from the navigation menu
  4. You'll see the absence management dashboard

Absences Section Empty

Step 2: Initiate New Absence Record​

  1. Click the "Add new" button in the top-right corner
  2. The "Create Absence" form will appear
  3. You'll see fields for comprehensive absence documentation

Step 3: Complete Absence Information​

The absence form contains essential fields for proper tracking:

Create Absence Form

Required Absence Details:

  • Employee - Select the absent employee (dropdown selection)
  • Effective Date - Date when the absence occurred
  • Duration - Length of absence (numeric value)
  • Measure absence in - Time unit (dropdown - Days)
  • Remark - Reason for absence or additional notes

Step 4: Enter Absence Details​

Complete the absence record with specific information:

Create Absence Form Filled

Step 5: Save Absence Record​

  1. Review all entered information for accuracy
  2. Ensure the effective date is correct
  3. Verify duration and measurement unit
  4. Click the blue "Save" button to record the absence

Step 6: Confirm Absence Creation​

After saving, you'll see confirmation and return to the absence management view:

Employee Absence Dashboard

Absence Management Features:

  • Success confirmation - "Absence created successfully" message
  • Tabular display showing all recorded absences
  • Employee identification with names and details
  • Effective dates for tracking absence timing
  • Duration and measurement information
  • Management options via three-dot menu (View, Edit, Delete)

After managing employee absences, you might also need to: